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Perform audit steps

As soon as the audit owner selects the status Released for audits, the relevant audit steps are displayed to you as the audit step owner in your My tasks list. You can Hand over object hand over or Delegate object delegate objects to another role.

Prerequisite

You have the Audit step owner role.

Procedure. Procedure

  1. Open the list of audit steps.

    1. Click Home Home > My tasks. Your tasks are displayed. Initially, tasks with the Open status are displayed.

    2. Filter the list with the Audit step object type.

    3. Check the due date. To do so, sort the list in Sort ascending ascending or Sort descending descending order by clicking the column header.

  2. Edit the optional fields.

    1. Click the name of the audit step you want to edit. The form divided into Task and Information is displayed. Use Structure and Gantt chart to gain an overview of the associated audit steps and periods.

    2. Edit the optional fields. Assign documents with further information, if necessary.

  3. Select the status and edit the required information.

    1. Click Save Save. Your entries are saved. The status is automatically set to In progress. If you want to continue later, keep this status.

    2. If you want to complete editing the audit step, select the status Compliant (without objections), Non-compliant (with objections) or Not auditable.

    3. Edit the mandatory fields (Mandatory field, Recommended field) and the optional fields.

      If you selected the Compliant status, enter the processing time and save your entries.

      If you selected the status Non-compliant, enter the processing time and whether a significant or insignificant reason exists, as well as a conclusion considering all goals and knowledge (Result). If you selected Significant (Reason), specify whether an issue is to be generated (Measure).

      If you selected the status Not auditable, enter the processing time and an explanation of the result.

    4. Click Save Save.

Your entries are saved. If you saved the status Compliant, Non-compliant, or Not auditable, you can no longer edit the audit step. If the audit owner closes the audit that the audit step is assigned to before you could complete editing, then the audit step that has the status New or In progress at this time is automatically closed and given the status Not completed, so that you can no longer edit it. It is removed from your list of audit steps. The audit or audit steps are then displayed to the audit reviewer roles responsible in My tasks.

If you initiated an issue as a measure for the audit step, the corresponding object is automatically generated. The users responsible are notified automatically by e-mail.

Next step: Review audits