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Read and confirm policy roll-outs

As soon as a policy roll-out of the type Confirmation required has the status Published, a policy roll-out confirmation is generated for each policy addressee from the assigned role. The members of the policy addressee group check the content of the policy roll-out and select whether they accept the policy roll-out or not.

For Publish only policy roll-outs, the members of the policy addressee group are notified automatically by e-mail. The policy must be available, for example, on the intranet or in ARIS. There is no control as to whether the user read the policy or not.

Prerequisite

You have the Policy addressee role.

Procedure. Procedure

  1. Open the list of policy roll-out confirmations.

    1. Click Home Home > My tasks. Your tasks are displayed. Initially, tasks with the Open status are displayed.

    2. Filter the list with the Policy roll-out confirmation object type.

    3. Check the due date. To do so, sort the list in Sort ascending ascending or Sort descending descending order by clicking the column header.

  2. Read the policy roll-out.

    1. Click the name of the policy roll-out confirmation you want to edit. The Confirmation form is displayed with information, such as descriptions, assigned hierarchy elements, further information.

    2. Check whether the content of the policy roll-out (documents) is correct.

    3. Assign documents with further information, if necessary.

  3. Select the status.

    1. Click Save Save. Your entries are saved. The status is automatically set to In progress. If you want to continue later, keep this status.

    2. Use the status buttons Accepted or Rejected to select another status. In the latter case, enter a reason in the Remark field that then becomes mandatory. Save your entries again.

Your entries are saved. If you selected the status Accepted or Rejected the policy roll-out is closed. In the latter case, the policy owner receives a notification.

If the policy roll-out confirmations are not edited within the predefined confirmation period, they have the due status Overdue when checked. Policy roll-out confirmations with this status can be edited.